How to Count the Offering

Asia's Tech News Daily

Counting the offering in church should be an organized and systematic process. Still, it should be simple.

Steps

How to Count the Offering

Before the service starts, set up the count room with all the supplies needed to count the offering. You will need a count table and enough chairs for all counters, tally forms, Transaction sheets, pens, calculators, stapler, deposit slips, deposit account ink stamp, deposit bag(s).

How to Count the Offering

Once the offering is taken, have at least 2 or 3 people proceed to the safe to lock up the offering. No one person should be in the room once the offering has been taken. This is known as dual control.

How to Count the Offering

Once the Offering is secure, return to the service. The offering will not be counted until after the close of service.

How to Count the Offering

After the service, all counters should proceed to the count room.

How to Count the Offering

Enter the count room. (Men, do not wear your jackets into the count area.) Once entering, put all purses, books and papers, etc. in a designated area away from the count table. Your table should already be set up with everything needed to do the count.

How to Count the Offering

Remove the offering from the safe and place it on the table.

How to Count the Offering

Pray.

How to Count the Offering

Empty the container onto the table and put the empty container aside off the table.

How to Count the Offering

Separate the loose plate cash from the checks and enveloped offering.

How to Count the Offering

Open each envelope. Check the following for each:

  • Make sure the envelope is filled out with at least a name. If it is not, you can fill out the envelope if it contains a check. If it contains cash there is no way for you to know who the contributor is so put the cash in with the loose plate cash.
  • Check the amount in the envelope against the amount written on the envelope. Make a correction on the envelope if necessary.
  • Write on the envelope either “Cash” or “Check”. If the envelope contains both, make sure you write both “Cash and “Check”, specifying an amount for each.
  • As you empty the envelopes, separate the checks from the cash, and further separate the cash by denominations. Put each denomination in the proper denomination basket and the checks in a pile.
  • After all envelopes are emptied, run a tape on the cash envelopes and a separate tape on the check envelopes.

How to Count the Offering

Depending on how many counters you have, assign at least two or more counters to the cash and one or more counters to the checks.

  • Cash counters will each take a tally sheet. Each will fill out their tally sheet as they count the cash. In the end all tally sheets should be the same. If they are not find and fix the error.
  • Cash counters will counter the loose cash, following the same process as outlined in step 13.
  • Check counters will sort the checks from lowest amount to highest amount (by sorting them in this manner, it will be easier to find an error later should the totals not match). One person will run a tape on the checks. Then another person will run a tape. The two tapes should be the same. If they are not find and fix the error.

How to Count the Offering

Compare the tapes of the cash and check envelopes with the tapes of the actual cash and checks. They each should match.

Place the funds received in a lockable canvas cash bag. Use a bag with only two keys–one you keep at the bank, the other at the church in a secured location

Bonded trustee will make the deposit the same day into the bank

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